A Complete Guide: How to Buy and Import Furniture From China

January 28, 2023

Furniture is an important part of any home, but buying furniture in the United States can be very expensive. The average American spends more than $5,000 on furniture each year, and that number is growing. There are many New Ways on How to Buy Furniture From China that can save you money. So, how to buy furniture from China. Q-Furniture will show you how to order furniture online directly from Chinese factories and have furniture shipped from China to USA for a fraction of the cost of buying furniture in China. What are you waiting for, let’s explore below this article!


What Types of Furniture to Import From China

  • Sofa
  • bedroom furniture
  • Bed
  • The living room’s furniture
  • dining room furniture
  • Outdoor furniture
  • Children’s furniture
  • Stylish interior
  • Hotel furniture
  • office furniture
  • wedding furniture
  • bar furniture
  • Metal furniture
  • bamboo and rattan furniture
  • Plastic furniture
  • Wooden furniture
  • Acrylic furniture
  • glass furniture

 How to Find Furniture Manufacturers From China?

1. Q-Furniture

Q-furniture specializes in manufacturing, trading and exporting Concrete Furniture Products. We aim to bring a minimalist, elegant style through products from the main materials: concrete and terrazzo.

Established in 2010, this brand has undergone 11 years of establishment and development with unremitting efforts, we are still on the journey to expand and conquer other markets around the world.

With rich experience, skilled and passionate staff, they have made great strides with innovation and creativity and become a leading company in manufacturing, supplying and exporting. concrete furniture products.

>> Read details: Best Place To Buy Furniture in 2023

2. Nha Xinh Furniture Company

Beautiful Home Furniture was established in 1999. This is a famous furniture brand. Beautiful House Furniture Company wishes to bring to customers high quality furniture products, in accordance with modern styles and trends. They do this by offering a wide range of products and a good reputation. credit for efforts to do things well.

With the brand message “Quality, Modern, Style and Passion”, Beautiful House Furniture is more and more known in Hanoi and neighboring provinces.

3. Hoan My Furniture Company

True to its name, Hoan My Furniture Company was established with the goal of providing customers with quality and perfect service. It is also known as the brand statement and business philosophy. Vietnamese people have trusted and chosen Hoan My Furniture’s products for many years because they are both useful and have spiritual value.

Currently, Hoan My Furniture Company has two small brands: Hoan My Décor Furniture helps customers choose, design, manufacture and construct furniture and Hoan My Gallery is a place to meet and exchange between customers. row. gather and showcase the world’s best furniture brands.

>> Read details: The Newest Guide on How To Buy Leather Furniture

Here are the common ways importers pay Vietnam suppliers

1.International Wire Transfer

This is the oldest and most popular payment method for small and medium transactions. The buyer pays the deposit before production starts and the remaining balance according to the terms of their payment agreement.

The importer bears the risk of financial loss if an incident occurs. The supplier also suffers if, after receiving the prepayment and starting production, the buyer is no longer interested in his order for any reason.

2.Letter of Credit

This is one of the safest payment methods. Usually used for transactions in excess of $50,000. However, LC requires a lot of paperwork with the bank. Also, the bank charges exorbitant fees to get an LC.

3.Online Escrow

This payment term is only suitable for small transactions, usually under $5,000. Internet service for escrow is available. This payment method is not very secure due to lack of documentation, which makes future disputes difficult.

4.Sourcing Agents / Companies

If you are working with an agent or sourcing company, you can route your payment through them. Small buyers frequently use this payment method as it is more secure than online escrow services.

The agent or sourcing company will pay the Chinese supplier through COD or escrow. This is a good option because the agent/sourcing company can choose to refuse and not pay the supplier if the delivery quality does not meet the requirements of the agreement.


PayPal is like paying with a credit card, except that you don’t have to provide your credit card information. Instead, you link your credit card to your PayPal account and pay your suppliers through your email account. When money from a PayPal account is transferred to a bank account, PayPal charges a fee. This fee is usually charged to the buyer by the supplier.

This payment method may work for small orders.

6.International Credit Cards

When the supplier is a factory, international credit cards are rarely used. Small electronic accessories are usually purchased with international credit cards.


Although risky, most furniture orders are paid in cash. This is especially true when an agent or sourcing company represents buyers in China. When you pay with this method, you usually get the best deal. Cash options should only be used for small orders or when the buyer has complete confidence in the seller.

8.Western Union

Western Union is the next easy payment after PayPal. Most Chinese suppliers prefer this payment method for small orders and sample orders. This payment method is risky for importers as the money goes to one person instead of the company. On the other hand, WU is fast and only costs a small amount of money. On the other hand, paying with Western Union is often associated with internet fraud.

Why Import Furniture From Vietnam?

Importing and buying furniture from China at wholesale prices is a great way to save a lot of money on essentials like furniture for your home or office. While traveling to China just to buy furniture may sound paradoxical, wholesale prices in the country are often much lower than in the West, making the trip well worth it.

2004 marked the year China overtook the US as the world’s largest furniture exporter. Most of the world’s top designers make furniture in China. Naturally, none of these furniture manufacturers talk about it.

The special construction of Chinese furniture eliminates the need for fasteners such as nails, screws and glue. These pieces of furniture can last for centuries if they are crafted from high quality wood.

Amazingly, this technical design manages to tie many pieces of furniture together while hiding any signs of doing so. It seems that every piece of furniture is handmade with just one wooden plank.

China is home to nearly 50,000 different furniture factories. Most are micro, small and medium factories. Although some manufacturers have begun to produce branded furniture, most still produce generic or unbranded pieces.

If you’re looking for furniture, China is a great place to look.

There are many options for exquisite furniture, most of which are not available in local stores.

But how to buy furniture from China and how can I ensure that the products I import are of the highest quality at the lowest possible cost? Stay tuned for the next parts

Diversity of Furniture Market in Vietnam

When buying furniture from China, Vietnam is an attractive option. The domestic furniture market is large and diverse with both modern and traditional styles. Whether you are looking for antiques or contemporary pieces, there is always something in Vietnam to satisfy your needs.

Furthermore, furniture prices in Vietnam are often much lower than in other countries, making it a great option for those looking for an affordable option.

In addition, many pieces of furniture are handcrafted by artisans and have unique designs that cannot be found elsewhere.

Finally, Vietnam is known for high quality furniture that will last for many years. With all these characteristics combined, it is certain that buying furniture from Vietnam is a great choice.

Great Supply of Furniture From Vietnam

Vietnam has an abundant furniture supply and many manufacturers offer good quality furniture at prices much lower than you would find in the United States or other western countries. To buy furniture from Vietnam, you must first search your supplier carefully. It is important to find partners that are reliable, have a lot of experience, understand your needs and will provide you with excellent customer service.

When sourcing your furniture, it is important to consider the quality of the materials used, as well as the construction process. You should also make sure to ask about product certification and any other regulations that may apply. When it comes to shipping costs, you can save money by choosing a provider that offers competitively priced freight forwarding.

Finally, it’s important that you read through the terms and conditions of any supplier you work with including payment terms, warranties, return policies, and more to make sure. make sure you’re getting a good deal and will be protected if something goes wrong.

Steps on Importing Furniture From Vietnam

Find a Vietnam supplier/factory

As a first step, finding a manufacturing facility should be your primary goal. Keep in mind the importance of choosing the best manufacturing facility! Good prices, high quality, short delivery times, helpful communications and a satisfying end result are all achievable when working with the right factory.

Therefore, the first concern is how to best locate the manufacturing facility. Thousands upon thousands of providers can be found online. It’s the best place for importers to start exploring their options. Choosing the best supplier and reaching a fair deal is time-consuming human labor and cannot be easily automated.

In addition, this is a role that requires candidates to have the experience and skills necessary to “lead you to gold” and secure partnerships with manufacturing companies that are best suited for your product. surname.

As a result, many furniture importers and manufacturers use purchasing offices staffed by professionals who can leverage their local knowledge and connections to find furniture suppliers. the best possible loss.

Calculate import cost

You shouldn’t just know the ‘Chinese cost’ or ‘Vietnamese cost’ for your furniture if you import from there; You should also know the total cost from the time the item leaves China or Vietnam until it arrives at your warehouse.

For China, for example, all import costs need to be taken into account when making this decision. The first step is to make sure that all your Chinese suppliers quote you the same price. As is customary, ‘FOB’ will be used.

The term “Free On Board” (FOB) indicates that all fees related to exporting and loading the goods at the local port in China are included in the quoted price.

Then you need to know how much you will be charged for shipping and any applicable local fees. All costs from the ocean to your warehouse, as well as any charges incurred at your country’s port or during local handling, count toward this total. Due to periodic changes in ocean shipping costs, these charges will vary. This means you also know how to order furniture from China. It’s simple right? From now on you can easily know how to buy furniture from China. As for ordering in Vietnam, if you are in other countries you can apply this same process to order.

Price negotiation

This is the point where your hard work up to this point will either pay off or completely fall apart due to the price you negotiate. The previous steps will make price negotiation more of a “fine-tuning” exercise than a major stumbling block if you follow them letter by letter.

Because you are dealing with legitimate factories in your negotiations, things have changed. The lowest possible price from a furniture manufacturer that can’t deliver your quality standards or production needs is futile.

If you have used the purchasing department up to this point, you will know that they have bid from many trusted suppliers based on the same detailed requirements. That’s why it’s so important to shop around and compare prices. This will give you an interesting analysis and help you avoid paying any “crazy prices”. Plus, you can compare prices to determine who offers the best deals and what a ‘fair’ price looks like.

You can then narrow it down to just one or two manufacturers for serious negotiation based on your needs.

From this vantage point, it is common for a factory salesperson to negotiate a lower price. At this point, the only way to get a lower price is to meet directly with the owner of that factory or the most senior sales manager. In many cases, the purchasing department is the best party to handle this, as they are the people who will be visiting the production facility for face-to-face meetings.

Once you’re at the factory, it’s much simpler to talk about everything and get into the details of the factors that can affect the price.

Instead of a simple discount on the unit price from a container, the factory may agree after the first three orders that it will give you a 5% discount due to the high volume of your order. After all, Vietnamese factories are looking for stable business opportunities and have many orders. If you can fulfill their needs, you will be in a strong position to achieve your own goals.

Sample development and quality assurance

Before ordering the factory to mass produce your furniture, it is important that you do a Quality Assurance! In a nutshell, this means sample checking and initialization

To do this, you need to choose a reputable furniture supplier in Vietnam and contact them via email or phone. Your supplier should be able to help you find a factory that can manufacture your design at the right price. After you’ve narrowed down the shortlist of factories, request samples from each factory. This is an important part of the process, as it allows you to check the quality of the materials and workmanship.

Sourcing furniture from Vietnam is a great way to save money on your business expenses, but only if you take the necessary steps to ensure quality. Be sure to request samples from each factory before finalizing an order and check for any discrepancies with your design or budget. With the right supplier and careful quality assurance, you can expect to get high quality furniture at a lower price than elsewhere.


It is important for any imported Vietnamese furniture to legally comply with any regulations and standards in your country.

In general, there are three focuses for adherence to this principle:


It is important to note that product safety regulations can vary widely from country to country. The rules are there for consumer safety.

Some of the factors that can determine whether a product is fit for its intended use are load capacity, stability, construction, dimensions, etc. For instance, it would be disastrous if the top bunk of a bunk bed collapsed because it is not designed to support more than a certain weight.

There will be specialized tests for different materials to ensure their safety. For example, tempered glass must pass a test to ensure that it breaks into a predetermined number of small pieces and not large pieces when broken. For this reason, importing glass dining tables may require not one but two test sets.

As an importer, it is your responsibility to verify that the Vietnamese furniture you purchase has passed all necessary quality assurance tests.

You can’t just rely on goodwill to get this done. Importers are required to have an inspection certificate and an inspection report as proof that their product has been tested and that the results can be presented. Never blame the Vietnamese manufacturer because you are the furniture importer!

Chemical compatibility

The chemicals used and released by the furniture are also subject to certain standards. The EU REACH regulation applies to such substances.

Foaming agents, paints and adhesives must all meet local regulations.


People and companies all over the world are increasingly concerned with where their purchases come from. FSC certification ensures that the wood furniture is legally sourced.


There is a correct way and an incorrect way to buy from Vietnam. Having a solid sales contract in place should be the first order of business. The following items must be included in the sales contract:

  • Payment methods are made clear.
  • Detailed information about furniture, such as items, packaging and instructions for use
  • Estimate
  • Agree on an acceptable level of deviation
  • Mutual established criteria for product quality (most Vietnamese furniture importers will follow AQL standards)
  • Arrange for monetary returns
  • Penalties for late payment.
  • While it is likely that all of these points have been discussed at some point, a purchase agreement is clearly required for every shipment of furniture imported from Vietnam.

Payment options

Depending on the specifics of the situation, we can discuss a range of flexible payment options. Standard practice among businesses importing furniture from Vietnam is for the importer to pay a deposit, followed by the remaining balance on the bill of lading (after the goods have been shipped from Vietnam).

Here are some payment terms listed to help you better understand flexible payment methods when you want to know how to buy furniture from Vietnam or how to buy furniture from China

  • 100% payment before production
  • 30% deposit then 70% on delivery
  • 30%, 70% off bill of lading

Quality control

Once the samples are approved, it’s time for Quality Control. Make sure your supplier is providing quality control and working with a reliable factory. Your supplier can ensure that the manufacturing process meets all your requirements and exceeds industry standards.

Shipment (transit times, logistic options, container sizes, etc.)

When you’re shipping furniture, it’s ideal to ship it by container load. See the table below for standard shipping containers and the cubic meters they contain.

Container Size Cubic Meter Volume Dimensions
20ft 28 CBM 5898mm (L) x 2352mm (W) x 2393mm (H) 20’GP
40ft (standard) 58 CBM 12032mm (L) x 2352mm (W) x 2393mm (H) 40’GP
40ft HQ 68 CBM 12032mm (L) x 2352mm (W) x 2698mm (H) 40’HC

Unless you’re shipping via airfreight, which is prohibitively expensive and probably not commercially viable for importing furniture, your furniture will be loaded into a container for transport.

One can import either a full container load (FCL) or a less than container load (LCL).

  • LCL

If you have a small order or sample order, LCL shipments may be the only option. Your goods will have to travel from the Vietnamese furniture manufacturer to the port, stowed in a ‘general container’. Once the goods arrive in your country, they will need to be unpacked at the port so your product can be delivered..

  • FCL

When shipping a full container, the interior will be sealed on the container once the container is full and the doors are closed. The seal will not be opened until the container arrives and the furniture importer opens the container.

As such, you already know how to buy furniture from China, you can find high-quality pieces for a fraction of what you pay in the United States. However, there are a few things to keep in mind when shopping for furniture in China. Make sure you know what you’re going to buy and be prepared to wait for your furniture to arrive. With a little planning, you can furnish your home with beautiful, affordable Chinese furniture.

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